Board and board committee administration

  • Preparation of board and board committee meeting agendas
  • Preparation and electronic distribution of board and board committee meeting packs
  • Attendance at board and board committee meetings
  • Support of chairpersons of board and board committees
  • Advice on governance requirements during meetings
  • Preparation and electronic distribution of board and board committee minutes and action item list
  • Outsourced company secretary for your business

  • We offer a professional needs specific company secretary services to all businesses on an ad hoc or retainer basis.
  • This flexibility enables you to save the costs associated with full-time employment in the long run.
  • We are flexible and use different approaches in different situations to tailor your needs.
  • We use a reliable company secretarial software.
  • We are accredited of the Companies and Intellectual Property Commission (CIPC).
  • Voluntary Liquidations

  • Voluntary liquidation of companies, close corporations and co-operatives, including all administration
  • Appointment of liquidator to solvent companies
  • Other

  • BEE Self-declaration affidavit Windeed spider search Provision of combined company register minute book / or electronic register.
  • Corporate Governance

  • Preparation of annual corporate calendar.
  • Preparation of board charters, board committee terms of references, delegations of authority and other policies.
  • Facilitation of annual board, board committee and individual director performance evaluations
  • Co-ordination of induction of new board and board committee members and ongoing training
  • Compliance with Companies Act and King IV Report
  • Preparation of (text of) integrated annual report
  • Review and update various sections of integrated annual report
  • Trusts Administration

  • Registration of new trusts
  • Deregistration of trusts
  • Trust deeds and amendments
  • Appointment/resignation of trustees
  • Appointment/removal of beneficiaries
  • Company Secretarial Services

  • Statutory compliance reviews.
  • New companies (registration of private, public, incorporated, non-profit, external companies, co-operatives)
  • Special resolutions, ie change of company names; adoption of memoranda of incorporation; increase in shares; creating new shares with rights; converting par value to no par value shares
  • CIPC filings, ie change registered office and postal address; location of company records; change to financial year end; appointment/resignation of directors; submission of annual return; appointment/resignation of company secretary; appointment/resignation of auditor
  • De-registration of companies, close corporations and co-operatives
  • Maintenance of all minute books, resolution books and statutory records, in compliance with audit requirements
  • Restoration applications for both close corporations and companies
  • Company conversions to other types
  • Close corporation conversion to a company · reconstruction of company records
  • Acting as designated registered office for clients where company statutory records are held and maintained
  • Share transfers, share allotments, buy-back of shares and other matters that affect shareholding · maintaining companies’ register of shareholders
  • Attending to the queries and requests from shareholders
  • Filing of Annual Returns and the reporting of Annual Financial Statements in XBRL format.
  • Annual General Meeting (AGM) and shareholder preparation

  • Preparation of AGM or general meetings of shareholders, including all administration